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Revenue per FTE Calculator

FreeAbout three minutesPeople and customers
What it does

Calculates the revenue and gross profit each full time equivalent generates, and compares it to strong performers at your size.

How it helps

It turns productivity into a single number you can track. If the figure sits below where it should, that is capacity you have already paid for, and this shows you the size of the opportunity.

How this benchmark is calculated

Your result is read against an indicative ProfitPulse benchmark, built from our internal commercial ranges. It is a commercial guide, not a formal industry survey and not financial advice. The range adjusts for your broad industry category, the size of your business and its commercial complexity.

For practice owners

Run a GP, dental or allied health practice? Revenue per clinician rests on fees and billable time, and our Healthcare Hub tools model both: the bulk billing switch for each doctor, and the billable share an allied health team needs.

In about three minutes, free, you will see revenue and gross profit per full time equivalent, banded for their industry, and what strong productivity looks like at their size.

Revenue per FTE Calculator

Answer a few quick questions to see where you stand.

How the figure is calculated

The formula

Revenue per full time equivalent = revenue divided by full time equivalent people, with gross profit per person read alongside.

Worked example

A business with 1,800,000 dollars revenue and 9.0 full time equivalent people generates 200,000 dollars per person, read against strong performers at its size.

How to read your result

Strong means good systems and pricing are turning people into output. Worth a closer look means workflow or roles are holding output back. Significant opportunity means capacity you have already paid for is sitting idle.

What each figure means

  • Revenue for the last 12 months: Your total sales for the period, before any costs are taken out.
  • Gross profit for the same period: Revenue minus direct costs or cost of goods sold. Do not include rent, admin wages or general overheads.
  • Full time equivalent staff including working owners: One full time person counts as 1.0. Two half time people also count as 1.0.

Common questions

How do I count part time people?

One full time person is 1.0. Two half time people also count as 1.0. Include working owners.

Why look at gross profit per person too?

Revenue per person can flatter a low margin business. Gross profit per person is the harder test.

What is a good number?

It depends heavily on industry, so the result is banded against strong performers at your size.

How ProfitPulse can help

If output per person could be higher, our fractional CFO support puts senior hands on workflow, roles and pricing so capacity converts to revenue.

More from ProfitPulse: what our work costs, what a fractional CFO does and a fractional CFO in Melbourne.